Personal Assistant

We are looking for a full-time Personal Assistant to join our team on a permanent basis. This is a hybrid working arrangement, with a minimum of 1 day per week in the Oxford office.

The Role

We are looking for an enthusiastic Personal Assistant to support 3 of our Executive team with administrative and operational tasks. There is extensive diary management involved, so it’s important you are able to manage expectations and juggle different priorities.

You should have high-level administrative skills, excellent organisation and project management skills, and the ability to work in a high-pressure environment. We’re looking for someone positive, proactive, flexible and keen to learn.

Responsibilities

• Schedule meetings both internally, and with clients and prospects
• Manage and co-ordinate actions from meetings and correspondence
• Co-ordinate and contribute to a variety of projects being run by the Exec team
• Arrange and coordinate travel
• Submit and reconcile expense reports
• Liaise with people throughout the organisation to handle requests and resolve queries

About You

• Previous experience as a Personal Assistant, Administrative Assistant, Virtual Assistant or similar role
• Proven IT skills and technical literacy
• Excellent writing and communication
• Great attention to detail and problem-solving abilities
• Good organisation and time management, with the ability to prioritise work effectively
• Flexible, self-motivated, discrete and professional
• Ability to work under own initiative as well as liaising closely with various teams
• At least 3 A-Levels (or equivalent) and 5 GCSE’s (or equivalent) A-C – 2 of which must be English and Maths

Imaginera Culture & Benefits

We believe in creating an environment where people can thrive and reach their potential and succeed in everything they do. Teamwork and communication are key to our business, and we support our Teams to achieve high standards. Our business is unique in the market it operates, which means you will learn commercially and technically - mentoring and coaching are an integral part of our business.

In addition to a welcoming and supportive culture, we offer:

• Competitive salary
• 25 days holiday plus 8 bank holidays
• Contributory Pension Scheme
• Private Medical Insurance with the option to add family members
• Flexible Working Hours
• Cycle to Work Scheme
• A Wellbeing Team & Mental Health First Aiders
• Yearly paid time off allowance for medical appointments in addition to holiday
• Free Yoga Sessions
• Regular Team and Company Events
• Employee referral bonus

Who We Are

Here at Imaginera, we create solutions to meet our client challenges across a focused marketplace of Insurance, Reinsurance, and Insurance Linked Securities. We set ourselves apart from our competition by being technically at the top of our game with the unique ability to also communicate directly with our clients, understanding their complex business requirements.

Having spent eight years creating bespoke solutions for our clients, we then diversified into a consultancy and product business. Our first product, Orca, was released in 2020 and has a busy roadmap ahead of it. We are a vibrant company with around 70 employees. Our journey so far has been an exciting and fast one – we don’t have any plans to slow down. So, if you’re excited by growth and opportunity and want to be a part of it, we would love to hear from you.